The "Last Mile" Bridge Between Your ERP and Cyprus "Tax For All" (TFA)

Automate your VAT, PAYE, and SIT reporting with a secure middleware layer. Eliminate manual entry, validate data instantly, and ensure 2025 readiness without replacing your core systems.

What You Get: The Compliance Overlay

• 100% Valid XML Generation: Automatically convert ERP/POS data into files that strictly meet the latest Tax Department XSD schemas.

• Pre-Submission Validation: A "Traffic Light" logic engine that catches TIN errors, date conflicts, and math discrepancies before they reach the portal.

• System Independence: Works seamlessly with SAP, Oracle, Microsoft Dynamics, or custom POS setups—no "rip and replace" required.

• Full-Spectrum Coverage: Specialized modules for VAT, VIES, Monthly PAYE (TD7), and Transfer Pricing (SIT).

• Audit "Digital Twin": We store a normalized JSON copy of every submission alongside the original data for instant audit retrievability.

• Regulatory Shield: When the Tax Department updates a schema, we update the logic. You remain compliant automatically.

The Challenge: The "Burning Platform" of 2025

The transition from TAXISnet to Tax For All (TFA) is not a cosmetic update; it is a fundamental shift in data architecture.

1. The Technology Gap: Your ERP tracks finances perfectly but does not "speak" the rigid XML language required by TFA. Global vendors (SAP/Oracle) do not release Cyprus-specific patches fast enough.

2. Binary Validation: The new portal is unforgiving. A single formatting error, invalid Tax ID, or rounding difference causes the entire file to be rejected.

3. The Deadline Risk: With the hard stop for legacy PAYE submissions in mid-2025, manual workarounds are no longer scalable.

4. Operational Paralysis: Inability to submit valid data blocks your Tax Clearance Certificate, freezing tender participation and banking compliance procedures.

The Solution: Intelligent Middleware

We do not ask you to change your accounting software. We implement a Compliance Overlay—a secure middleware solution that sits between your corporate systems and the TFA portal.

• For Enterprise: A "Silent Bridge" that connects to your General Ledger to handle Transfer Pricing (SIT) and complex VAT.

• For Retail: A "POS Aggregator" that consolidates thousands of daily transactions into a single, compliant VAT return.

• For Fiduciaries: A "Bulk Processor" to manage hundreds of client entities from one dashboard.

How It Works: The Integration Pipeline

We utilize a secure ETL (Extract, Transform, Load) architecture to ensure data integrity:

1. Ingest: Securely connect to your source (SQL DB, REST API, or Flat File drop-folder).

2. Sanitize: Auto-cleanup of "dirty data" (illegal characters, whitespace) and formatting of dates to YYYY-MM-DD.

3. Map: Your internal codes (e.g., Tax_Code_A1) are translated to TFA tags (e.g., VAT_Standard_19).

4. Validate: The Logic Engine runs 50+ checks (TIN checksums, VIES lookup, math consistency).

5. Reconcile: Auto-matching of calculated tax vs. ledger tax (see Logic section below).

6. Generate: Construction of the cryptographically signed XML file.

7. Review: Generation of a human-readable PDF summary for CFO sign-off.

8. Archive: Storage of the "Digital Twin" (JSON) and original file for audit trails.

9. Submit: Ready for upload to TFA (or direct API submission via Ariadni where supported).

Data Recognition & Extraction

Our system identifies, structures, and validates specific fields required by TFA schemas:

Smart Validation & Auto-Matching Logic

We apply a "100% Accuracy or Halt" principle to data reconciliation. We do not guess.

• Deterministic Mapping: The system auto-links ERP tax codes to TFA XML tags only if there is a unique, pre-defined match.

• Ambiguity Handling: If a transaction lacks a clear mapping rule (e.g., a new Tax Code appears in the ERP), the system quarantines the line item. It provides "Suggested Matches" based on history, but requires human confirmation.

• Traffic Light System:

  • 🟢 Green: Data is clean, mapped, and mathematically valid.

  • 🟡 Yellow: Ambiguity detected (requires review).

  • 🔴 Red: Critical error (e.g., Invalid TIN checksum). Generation is blocked to prevent official rejection.

Integrations & Connectivity

• Sources: SAP (ECC/S4HANA), Oracle NetSuite, Microsoft Dynamics 365, SoftOne, Powersoft, Custom SQL, Excel/CSV.

• Outputs: TFA-Compliant XML, PDF Reports, Audit Logs.

• Methods: REST API, Webhooks, SFTP, Direct Database Connectivity (ODBC).

Security & Compliance

Your financial data never leaves your control until you decide to submit.

• Deployment: Available as SaaS (hosted in EU/Cyprus) or On-Premise (Docker/VM) for Banking/Forex sectors.

• Data Residency: Strict adherence to GDPR; no data processing outside the EU.

• Encryption: AES-256 for data at rest; TLS 1.3 for data in transit.

• Audit Capabilities: We maintain a timestamped log of every modification. The "Digital Twin" ensures you can always reproduce the exact data state of any past submission.

ROI & Business Impact

• Eliminate Fines: Avoid penalties for late filing or data errors (ranging from hundreds to thousands of Euros per instance).

• Reduce Operational Cost: Cut reporting time by 70-90%. A process that took a week of manual Excel work is reduced to minutes.

• Avoid ERP Customization: A typical SAP localization project for a single jurisdiction can cost €50k+. Our middleware costs a fraction of this.

• Audit Readiness: Reduce time spent on tax audits by having clean, structured, and traceable data availability.

Usage Scenarios

Scenario A: The Retail Chain (VAT Focus)

• Pain: 50 stores using legacy POS. Z-reports are manual. VAT separation is prone to error.

• Solution: POS-Bridge automatically aggregates daily sales, splits VAT by rate (19%, 9%, 5%), and generates the quarterly VAT XML.

Scenario B: The International Firm (SIT Focus)

• Pain: Global HQ uses NetSuite. No knowledge of Cyprus Transfer Pricing requirements.

• Solution: TP-Link module ingests intercompany transactions, tags them by category (Finance/Services), and generates the Summary Information Table (SIT) for the tax return.

Scenario C: The Large Employer (PAYE Focus)

• Pain: 500+ employees. HR software exports Excel, but 2025 rules require XML with validated TINs.

• Solution: HR-Valid module takes the payroll dump, validates every employee's TIC against the checksum algorithm, and formats the monthly TD7 XML.

Implementation Roadmap

1. Audit (Week 1): "Data Gap Analysis" – We scan your sample data to identify missing fields (e.g., missing TINs).

2. Pilot (Week 2-3): Installation and configuration of mapping rules.

3. Parallel Run (Week 4): We generate XMLs alongside your current process to prove 100% accuracy.

4. Go-Live: Full switch to automated generation.

5. Support: Ongoing schema updates.

FAQ

1. Do I need to upgrade my ERP? No. We overlay your existing system. We adapt to you, not the other way around.

2. Is this secure for payroll data? Yes. We support on-premise installation so sensitive HR data never leaves your network.

3. What happens if the Tax Department changes the schema? We update the middleware logic centrally. You simply verify the update; no coding required.

4. Does it support the new 2025 Monthly PAYE? Yes, this is a core feature, including the new Income Type breakdowns.

5. Can I see the data before XML generation? Yes. You get a dashboard view and a PDF summary for internal approval.

6. How accurate is the validation? We use the exact same validation algorithms as the TFA portal (TIN checksums, VIES, etc.).

7. How long is the pilot? Typically 5-10 days, depending on your data cleanliness.

Ready to Automate Your Compliance?

Option A: Soft Start [Book a Data Gap Analysis] – Let us check a sample of your data to see if you are TFA Ready.

Option B: Direct Action [Schedule Technical Demo] – See the platform generate a valid XML from Excel in real-time.

Short Version (Executive Summary)

Headline: Automate Cyprus 'Tax For All' Reporting Without Changing Your ERP.

The Issue: The Cyprus Tax Department has shifted to a strict XML-only data model (TFA). Manual entry is no longer viable for VAT, and impossible for the new 2025 PAYE (TD7) requirements. Legacy ERPs and POS systems do not natively support these new local formats.

Our Solution: We provide a specialized Middleware that acts as a bridge between your current systems (SAP, Oracle, POS, or Excel) and the TFA portal. It extracts your data, validates it against Cyprus tax logic, and generates the mandatory XML files.

Key Benefits:

• Risk Free: Validates data before submission to prevent rejection and fines.

• Fast Integration: Deploy in 2-4 weeks. No expensive ERP customization required.

• Full Coverage: Modules for VAT, VIES, PAYE, and Transfer Pricing (SIT).

• Secure: Enterprise-grade security with on-premise options.

Don't let technical gaps block your Tax Clearance. [Book a Demo]

Key Messages (5 Bullets)

• Zero ERP Disruption: Achieve TFA compliance without upgrading or replacing your core accounting software.

• Logic-Based Validation: The system mathematically validates tax sums and ID numbers (TIN/TIC) before file generation, reducing audit risk.

• 2025 Readiness: Specifically designed to handle the critical changes in PAYE (TD7) and Transfer Pricing (SIT) reporting.

• Automated Maintenance: We handle the updates when the Tax Department changes the XSD schemas, keeping you permanently compliant.

• Data Security: Your financial data remains encrypted and under your control, supporting GDPR and internal confidentiality requirements.